District owner guide

Manage every district school

Open School & district management. The record editor adds schools and edits school names, classrooms, curriculum, assignments and announcements. Pause or restore approved child schools from their organization record. School associations and saved assignment snapshots remain fixed. Use People & parent access for accounts, membership requests and access codes; use Assignments to review submitted class work. District owners and administrators inherit these permissions across their own schools, while school administrators stay within their school.

Activate a district

Choose district when submitting the organization application. After YFLP approval, the applicant becomes the district owner. The district and its child schools remain within your authorized scope.

Add and organize district schools

A district is an administrative community. Classes are created inside its schools.

1. Select the district in Learning community and open People & parents.
2. Use Add a district school and enter the school name.
3. Add confirmed accounts to the intended school with administrator, teacher, student, or parent membership.
4. Select a school in Learning community before creating its classes or enrolling students.
5. Use School management → District schools to move into a school’s management workspace.

Accounts, teaching teams and custom roles

Open People & parents → Organization user management. Select the intended school before changing an account.

1. Create school-managed accounts with a username, assigned email and password. Student authorization and school collection review remain required. Share credentials securely.
2. Expand a managed account to edit its display name, username or assigned email, or set a new password. Changing an under-13 email requires a new reviewed authorization for the exact email and school. Personal accounts retain control of their email and password.
3. Use Class teaching teams to assign multiple active staff to one class. Every assigned teacher can manage assignments, reviews and guided lessons for that class. Removing a teacher ends their class access unless they remain the lead teacher or an administrator.
4. Owners and administrators create custom staff roles with a teacher base workspace and selected user-management permissions, then assign them to verified adult staff. Edit permissions to revoke delegated actions. Custom roles do not grant platform or owner access.

Set up people and classes

Select the correct school in Learning community before managing school records.

1. Open People & parents. Add a confirmed account by email and choose its role, or approve a pending membership request. Adding a membership does not send an invitation.
2. Open Classes. Create a school class and select an active teacher, administrator, or owner as its teacher.
3. Use Add a student to a class to enroll an active school student, or issue an approved student class code.
4. Open School management to reassign a classroom teacher, adjust sign-in branding, or pause manual membership requests.

Manage users safely

People & parents includes the Organization user directory. Search by name, account ID, or available email; filter by organization, role, and active status.

1. Change the Role or Access selection and choose Save access. Owners and your own membership are protected.
2. Reassign teaching responsibilities and resolve class or family links before changing a linked person’s role. The system blocks changes that would break those relationships.
3. Deactivate a membership when access should end. This preserves learning records and does not delete the account.
4. Use Export filtered users for a CSV of the visible directory. Store exports securely.

Prepare curriculum and track learning

The public curriculum is a framework of planned material. Classroom assignments use separately authored, published school lessons.

1. Open Curriculum and create a lesson draft with objectives, sections, and any required written activities. Preview before publishing.
2. Publish the lesson to make it available for new assignments. The assigned class teacher creates assignments from Classes.
3. Open Reports to see authorized aggregate progress and export a report. Administrative actions also appear in the audit log.
4. Making a lesson unavailable prevents new assignments; existing assignments keep their saved lesson snapshot.

District identity and branding

Change the district login ID in Settings as owner. Use School management to save district branding. Schools inherit it until they save their own branding. A school can choose Use district branding to restore inheritance. District owner and administrator access extends to the district’s approved schools.